The Purchasing Division is responsible for assisting in the purchasing of all supplies and acquiring construction and miscellaneous services for all City Departments in accordance with state statutes, city ordinances and proper purchasing procedures, as well as disposing of surplus city property.
This division seeks to provide economic and timely purchases of goods and services for all city departments through requests for proposals, bids, quotes and centralized purchasing. Turnaround time will be 25 days or less for bids and 4 days for purchase orders. This division manages the City's insured and self-insured programs.
Management of the insured program includes:
- Coordination of all losses
- Evaluation of insurance needs
- Purchase of insurance policies
- Soliciting insurance bids
Management of the self-insured program includes the judgment and damages from which all third party liability and city property damages under deductibles or uninsured are paid.
No Gift Practice
Purchasing employees do not accept gifts from vendors. This includes paying for meals. Your assistance is appreciated.
- Am I allowed to contact the selection committee members during the RFP / RFQ process?
No. By City policy, vendors are not allowed to communicate with any members of the selection committee until the committee has voted. If you have a question during the process, contact the Purchasing Division.
- Are there any requirements for submitting a bid?
Terms and conditions vary with each bid depending on what is being purchased. Please refer to the terms and conditions section of the bid for details.
- Do I need to include taxes and shipping in my bid?
Bid pricing shall include all labor, materials, shipping, insurance, etc., to cover the furnishing of the items bid. Sales tax will apply when necessary; however, it will not be considered during bid evaluation.
- How do I get signed up on the mailing list?
The City of Fayetteville Purchasing Division does not send out notifications of bid opportunities to individual vendors. Register with the City’s new electronic bidding software to find out about competitive bid opportunities at the City of Fayetteville.
- How do I get a copy of a plan holders list?
Not all bids have an associated plan holder listing. Typically these are kept only for construction related projects. Any bid which has an associated plan holder listing will be posted and made available through the City’s electronic bidding software.